Title
Citywide Safety Supplies
Action
Action:
A. Approve a unit price contract with Vesta Products for the purchase of safety supplies for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Shelia Anderson, General Services
Explanation
§ City departments routinely purchase safety supplies for daily operations including, but not limited to, personal protective equipment, such as hard hats and safety vests, and traffic control devices, such as cones and signs.
§ Traffic control signs are essential for any work within the right-of-way, ensuring the safety of both residents and workers.
§ On January 16, 2025, the city issued an Invitation to Bid; six bids were received.
§ Vesta Products was selected as the lowest responsive, responsible bidder.
§ The prices stated in the contract shall remain fixed for the initial term. At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $395,000.
Charlotte Business INClusion
Contract goals were not established because the scope of work or goods required does not present viable subcontracting opportunities. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope or work/goods required and the potential for MWSBE participation opportunities.
Fiscal Note
Funding: Various Departments’ Operating Budgets