Title
Maintenance and Repair of City-Owned Vehicle and Equipment Wash Services
Action
Action:
A. Approve a contract with Cross Systems Inc. for maintenance and repair of city-owned vehicle and equipment wash services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Shelia Anderson, General Services
Explanation
§ This contract will provide maintenance and repair services for the city’s vehicle and equipment wash facilities. These facilities are used by various city departments, including General Services, Charlotte Water, CATS, and Aviation.
§ On January 10, 2025, the city issued a Request for Proposals (RFP); three responses were received.
§ Cross Systems Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The prices stated in the contract shall remain fixed for the initial term. At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Total annual expenditures are estimated to be $280,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were no certified MWSBEs available within the city’s database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city’s vendor registration system, relevant market research, and an assessment of the work required by the contract.
Fiscal Note
Funding: Various Departments’ Operating Budgets