Title
Tree Maintenance and Removal Services
Action
Action:
A. Approve unit price contracts with the following companies for tree maintenance/removal services for an initial term of four years:
- AAA Tree Experts, Inc.,
- Cadieu Tree Experts Inc.,
- Carolina Arboriculture,
- Coolwood Urban Forestry, LLC (SBE),
- The Davey Tree Expert Company,
- E. Schneider Enterprises, Inc. dba Schneider Tree Care,
- The F.A. Bartlett Tree Expert Company,
- Spikes-Out Tree Care, LLC (MBE, SBE), and
B. Authorize the City Manager to renew the contracts with potential price adjustments for one, one-year term and amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ General Services Landscape Management Division is responsible for street tree pruning and removals for the City of Charlotte.
§ The city uses tree pruning and removal contracts to respond to the high number of work orders to care for the city’s tree canopy.
§ These contracts will include the removal of trees identified by the city as storm damaged, diseased/deteriorated, or pose a safety hazard to the public.
§ Services include but are not limited to:
- Stump grinding
- Debris removal and disposal
- Seeding
- Mulching
- Clean-up
§ Services will also include systematic tree pruning throughout the city to address safety and liability issues, as well as maintaining the overall health of street trees.
§ Services may also include tree pruning and removal for private property trees for eligible homeowners and for street trees in the Corridors of Opportunity from the U.S. Department of Agriculture Forest Service grants approved by Council in October 2023.
§ On February 21, 2024, the city issued a Request for Proposal (RFP); 11 proposals were received.
§ These firms were selected as best meeting the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $5,275,000.
Charlotte Business INClusion
Contract goals were not established on this solicitation as there were no viable subcontracting opportunities. However, Coolwood Urban Forestry, LLC is a city certified SBE, and Spikes-Out Tree Care, LLC is a city certified MBE, SBE.
Fiscal Note
Funding: General Capital Investment Plan