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File #: 15-22331    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 2/19/2024 In control: City Council Business Meeting
On agenda: 3/25/2024 Final action: 3/25/2024
Title: Freightliner Parts and Services


Freightliner Parts and Services




A.                     Approve a contract Amendment #2 with Excel Truck Group for Freightliner Parts and Services to increase the total contract amount by $1,500,000, and


B.                     Authorize the City Manager to renew the contract for the remaining renewal term of one year with possible price adjustments and to amend the contract consistent with the purpose for which the contract and this amendment were approved.



Staff Resource(s):

Phil Reiger, General Services

Chris Trull, General Services

Shelia Anderson, General Services



§                     General Services Fleet Management maintains approximately 715 heavy trucks, 162 of which are manufactured by Freightliner.

§                     Depending on staffing, bay space, and fleet availability, Fleet Management occasionally utilizes vendors to perform repairs.

§                     In September 2020, the city contracted with Excel Truck Group for service and original equipment manufacturer (OEM) certified repairs to Freightliner heavy trucks.

§                     Amendment #1 was executed in September 2023 to address the need for additional funding due to increased service demand.

§                     Amendment #2 will include funding for two on-site technicians and as-needed service repairs to maintain aging equipment and increase fleet availability.

§                     A waiver of a competitive solicitation process for these services has been approved for these services based on the vendor’s status as the only Freightliner OEM-certified dealer in the Charlotte metro area.

§                     Price adjustments may be considered based on legitimate and justified increases in the cost of doing business.

§                     The new total estimated value of the contract, including Amendment #2, is $2,000,000.


Charlotte Business INClusion

Contract goals were not established on this Contract as there were no viable subcontracting opportunities.


Fiscal Note

Funding:  General Services Operating Budget