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File #: 15-21848    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 12/29/2023 In control: City Council Business Meeting
On agenda: 2/26/2024 Final action: 2/26/2024
Title: Landscape Installations
Landscape Installations

A. Authorize the City Manager to negotiate and execute contracts with the following companies for Unspecified Capital Investment Plan and Storm Water Services Landscape Installations for an initial term of three years:
* Carolina Outdoor Maintenance, Inc. (SBE, WBE)
* Champion Landscapes, Inc.
* New Beginning Landscape, LLC (MBE, SBE)
* Roundtree Companies, LLC (MBE, SBE)
* Southern Horticulture Group LLC DBA Southern EEZ Landscaping (SBE)
* Taylor's Landscaping Service, Inc. (SBE), and

B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services

* These contracts will include landscape installation services for Capital Investment Plan and Storm Water Services projects in various geographical areas as identified by the city.
* On December 12, 2023, the city issued a Request for Proposals (RFP); six responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $200,000.

Charlotte Business INClusion
Contract goals were not established on this contract as there were no viable subcontracting opportunities. However, Carolina Outdoor Maintenance, Inc is a city certified (SBE, WBE), New Beginning Landscape, LLC and Roundtree Companies, LLC are city certified (MBE, SBE), and Southern Horticulture Group LLC and Taylor's Landscaping Service Inc are city certified (SBE).

Fiscal Note...

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