City of Charlotte Banner
File #: 15-21792    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 12/14/2023 In control: City Council Business Meeting
On agenda: 2/26/2024 Final action: 2/26/2024
Title: Airport Public Address System Maintenance and Support


Airport Public Address System Maintenance and Support




A.                     Approve a contract with Ford Audio-Visual Systems, LLC. for Airport Public Address System technical support, maintenance, and replacement hardware for a term of three years,


B.                     Authorize the City Manager renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and


C.                     Authorize the City Manager to purchase additional software licenses, services, hardware, maintenance, and support as required to maintain the public address system for the term of the contract.



Staff Resource(s):

Haley Gentry, Aviation

Michael Hill, Aviation



§                     The Public Address (PA) System at the Airport is critical to communicate information to airport passengers.

§                     The PA System broadcasts information, enables customer paging, including boarding information, and is part of the Airport’s Security Program compliance by providing the ability to play scheduled regulatory messaging as required by the Transportation Security Administration.

§                     The Aviation department contracts with a public address system vendor to maintain, upgrade, and support the public address system.

§                     On July 7, 2023, the city issued a Request for Proposal (RFP); two responses were received.

§                     Ford Audio-Visual Systems, LLC. best meets the city’s needs in terms of qualification, experience, cost, and responsiveness to the RFP requirements.

§                     Annual expenditures are estimated to be $395,000.


Charlotte Business INClusion

The City negotiates contract participation after the proposal selection process. Ford Audio-Visual Systems, LLC has identified to following certified firm for participation as project scopes are defined:

§                     Glenn Horne Electrical Contractors, Inc. (WBE) (electrical)


Fiscal Note

Funding:  Aviation Operating Budget