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File #: 15-21645    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 11/21/2023 In control: City Council Business Meeting
On agenda: 2/26/2024 Final action: 2/26/2024
Title: Airport Baggage Handling System Operation and Maintenance


Airport Baggage Handling System Operation and Maintenance




A.                     Approve a contract with Vanderlande Industries, Inc. for Baggage Handling System operations and maintenance for a term of three years, and


B.                     Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.



Staff Resource(s):

Haley Gentry, Aviation

Jack Christine, Aviation



§                     The Airport Baggage Handling System (BHS) sorts and screens approximately eight and a half million pieces of checked baggage annually.

§                     The BHS requires regular preventative maintenance, repair, and constant supervision to ensure continuous uninterrupted operation.

§                     A significant increase in the volume of bags over the last two years has shown the need for extensive preventative maintenance, operational oversight, and repair.

§                     On February 21, 2023, the city issued a Request for Proposals (RFP); seven responses were received.

§                     Vanderlande best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.

§                     Possible price adjustments to this contract could result from federal mandates, BHS expansion or reconfiguration, or significant growth in airport activity.

§                     Estimated annual spend is $6,486,559.25.


Charlotte Business INClusion

The city negotiates contract participation after the proposal selection process. Vanderlande Industries, Inc. has committed 40.32% ($7,846,470) to the following certified firm:

§                     Snelling Staffing Services (MBE) ($7,846,470) (general skilled labor)


Fiscal Note

Funding: Aviation Operating Budget