Title
Airport Baggage Handling System Controls
Action
Action:
A. Approve a contract with Brock Solutions for Baggage Handling System computer controls development and maintenance for a term of three years,
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase maintenance and support for the software associated with Baggage Handling System for as long as the city uses the system.
Body
Staff Resource(s):
Haley Gentry, Aviation
Jack Christine, Aviation
Explanation
§ The Airport Baggage Handling System (BHS) sorts and screens approximately ten million pieces of checked baggage annually and requires computer controls maintenance, system updates, and constant supervision to ensure continuous uninterrupted operation.
§ A significant increase in the volume of bags over the last two years has shown the need for more extensive controls system updates and maintenance.
§ On February 21, 2023, the city issued a Request for Proposals (RFP); 7 proposals were received.
§ Brock Solutions best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Possible price adjustments to this contract could result from federal mandates, BHS expansion or reconfiguration, or significant growth in airport activity.
§ Annual expenditures are estimated to be $1,800,000.
Charlotte Business INClusion
The city negotiates subcontracting participation after the proposal selection process. Brock Solutions, Inc has committed 0.61% ($33,337) of the total contract amount to the following certified firm(s):
§ Southeast Airport Services, Inc. (MBE) ($33,337) (baggage porter services)
Fiscal Note
Funding: Aviation Capital Investment Plan and Aviation Operating Budget