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File #: 15-21433    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 10/11/2023 In control: City Council Business Meeting
On agenda: 11/13/2023 Final action: 11/13/2023
Title: Cooperative Purchasing Contracts for Vehicles and Equipment


Cooperative Purchasing Contracts for Vehicles and Equipment




A.                     Approve the purchase of vehicles and equipment from cooperative contracts,


B.                     Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under the North Carolina Sheriff’s Association (NCSA):

-                     Carolina Industrial Equipment LLC (NCSA contract # 24-08-0421),

-                     Ilderton Dodge Chrysler Jeep Ram, LLC (NCSA contracts # 22-08-0913RR and # 24-10-0912),

-                     Modern Nissan (NCSA contract # 22-08-0913RR),

-                     Modern Toyota Scion (NCSA contract # 22-08-0913RR),

-                     Parks Ford (NCSA contract # 24-10-0912),

-                     Tesla, Inc (NCSA contract # 24-10-0912),


C.                     Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contracts.



Staff Resource(s):

Phil Reiger, General Services

Marcy Mars, General Services

Chris Trull, General Services



§                     City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.

§                     Purchased vehicles and equipment include electric vehicles, light duty pickup trucks, vans, and utility vehicles.

§                     NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.

§                     A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.

§                     Annual expenditures are estimated to be $2,350,000.


Charlotte Business INClusion

These are cooperative purchasing contracts and are exempt from the CBI Program.


Fiscal Note

Funding:  General and Enterprise Capital Equipment Funds