Title
Airport Boarding Pass and Bag Tag Stock
Action
Action:
A. Approve the purchase of Passenger Boarding Passes and Bag Tag paper stock by the sole source exemption,
B. Approve a unit price contract with Ryan Peterson Mang dba Vidtronix Ticket and Label LLC for the purchase of Passenger Boarding Passes and Bag Tags for a term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Haley Gentry, Aviation
Mike Hill, Aviation
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because compatibility is the overriding consideration.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ On January 12, 2015, the City Council approved an agreement with Air-Transport IT Services, Inc. to implement and provide a common use gate management system at Charlotte Douglas International Airport.
§ The system allows airlines to share gates and ticket counters using the same equipment. This equipment requires the purchase of specialized paper supplies for boarding passes, bag tags, and kiosk paper.
§ Ryan Peterson Mang dba Vidtronix Ticket and Label LLC is the manufacturer of the printers used at Charlotte Douglas International Airport to print boarding passes and bag tags. This vendor also manufactures the specialized blank stock used by those printers.
§ Annual expenditures are estimated to be $225,000.
Charlotte Business INClusion
This is a sole source contract and is exempt from the CBI Program.
Fiscal Note
Funding: Aviation Operating Budget