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File #: 15-20323    Version: 1 Name:
Type: Policy Item Status: Agenda Ready
File created: 5/3/2023 In control: City Council Business Meeting
On agenda: 5/22/2023 Final action:
Title: Updated Process for Appointed Staff Performance Evaluations
Attachments: 1. BGIR HR pre-read for 5.1.2023, 2. Proposed Evaluation Proc for Appointed


Updated Process for Appointed Staff Performance Evaluations




Approve the Budget, Governance, and Intergovernmental Relations Committee recommendation to implement process enhancements for the performance evaluations for appointed staff.



Committee Chair:

Dimple Ajmera, Budget, Governance, and Intergovernmental Relations


Staff Resource(s):

Sheila Simpson, Human Resources

Ryan Bergman, Strategy and Budget



§                     On May 8, 2023, the Budget, Governance, and Intergovernmental Relations (BGIR) Committee Chair Ajmera briefed Mayor and City Council on the committee-proposed enhancements and updated timeline for conducting performance reviews of appointed staff positions (City Attorney, City Clerk and City Manager).

§                     Recommended process enhancements include to:

-                     Complete the current year performance evaluation process.

-                     Re-establish the regimen to conduct an annual performance evaluation with each appointee. Designate the fiscal year to be the performance period.

-                     Adopt a business practice to set goals for each appointee, within three to six months of the close of the strategy session where council’s priorities and key initiatives are confirmed.

-                     Decide if Council wants to include a formal mid-year performance conference or maintain the current process of holding one annual, fiscal year-end performance conference.

-                     Have HR conduct training to inform Council of their appointee’s performance evaluation process at New Council Member Orientation.


Committee Discussion

§                     On April 3 and May 1, 2023, the BGIR Committee received an overview of the current process for appointed employee performance evaluations, best practices for performance reviews, and discussed options for process enhancements.

§                     At the May 1st meeting, the committee voted to recommend the proposed process changes to full council (Council members Bokhari, Mayfield, and Mitchell voted in favor; Council members Ajmera and Anderson voted against).

§                     At the May 8th Council Business Meeting, the BGIR committee reported out to Council along with clarifications being provided from the HR Director.


Proposed Next Steps

§                     Complete the FY2023 current cycle performance evaluations for appointed staff.

§                     Begin FY2024 process with the January 2023 Strategic Priorities as the foundation for performance goals

-                     June-July 2023: Identify Key Performance Indicators, Set Goals and Critical Milestones

-                     December/January: Full Council Closed Session Midyear Performance Conversation

-                     June 2024: End of Year Performance Evaluation




BGIR Pre-read

BGIR presentations