Title
Helicopter Fuel, Maintenance, Repair, and Training Services
Action
Action:
A. Approve a three-year contract with Ascent Aviation Group, Inc. by sole source exemption for helicopter fuel,
B. Approve a three-year contract with Standard Aero (Alliance), Inc. for turbine engine and maintenance services,
C. Approve a three-year contract with Bell Helicopter Textron, Inc. for maintenance and training services,
D. Authorize the City Manager to renew the contracts with Ascent Aviation Group Inc., Standard Aero (Alliance) Inc., and Bell Helicopter Textron Inc. for up to two, one-year terms each, and
E. Authorize the City Manager to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Johnny Jennings, Police
David Johnson, Police
Brian Matthews, Police
Sole Source Exemption
* NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
* Performance or price competition are not available;
* A needed product is available from only one source or supply; or
* Standardization or compatibility is the overriding consideration.
* Sole sourcing is necessary for this contract because standardization or compatibility is the overriding consideration.
* City Council approval is required for any purchases made under the sole source exception.
Explanation
Action A:
* Gas, Fuel and Oil Exception
* G.S.143-129 (e) (5) authorizes informal procedures for purchase of gasoline, diesel fuel, alcohol fuel, motor oil and fuel oil. These purchases are exempt from bidding statutes.
* This exemption is necessary to allow one supply source for quality control and accountability of product.
* Bell helicopters require Jet A fuel. The Charlotte-Mecklenburg Police Department (CMPD) has purchased fuel from Ascent Aviation Group Inc. for the past ten years due to their competitive pricing, quality, consistency, and accountability.
* The estimated annual expenditure for fuel is $230,000.
Ac...
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