Title
Cooperative Purchasing Contracts for Generators, Accessories, Maintenance, and Repair Services
Action
Action:
A. Approve the purchase of generators, accessories, and preventative maintenance and repair services from cooperative contracts,
B. Approve unit price contracts with the following vendors for the purchase of generators, accessories, and preventative maintenance and repair services for a term ending November 22, 2026, under Sourcewell:
- Carolina Tractor & Equipment Company (contract #092222-CAT),
- Cummins Inc. dba Cummins Sales and Service (contract #092222-CMM),
- Nixon Power Services, LLC (contract #092222-KOH), and
C. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contracts.
Body
Staff Resource(s):
Phil Reiger, General Services
Marcy Mars, General Services
Explanation
§ Generators are routinely required by city departments to provide sufficient emergency and backup power to support current and future operating demands.
§ The contracts will be utilized for the purchase of generators, associated power distribution control system equipment, and preventative maintenance and repair services.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies can leverage economies of scale, such as volume discounts, improved terms, and conditions, reduced administrative costs, and access to professional and technical expertise.
§ Annual aggregate expenditures are estimated to be $20,000,000.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General Capital Investment Plan and Enterprise Capital Investment Plans