Title
CATS Mobile Video System and Service Contract
Action
Action:
A. Approve the purchase of a mobile video system by the sole source exemption,
B. Approve a contract with Transit Solutions, LLC for the purchase of a mobile video system for the term of three years,
C. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and
D. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Brent Cagle, CATS
David Moskowitz, CATS
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because standardization or compatibility is the overriding consideration.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ Mobile video surveillance systems on CATS buses, trains, and streetcars are critical for the safety and security of our customers, staff, and city assets. Mobile video is a key part of insurance subrogation and resolving legal claims levied against the city.
§ CATS currently contracts with Transit Solutions, LLC to maintain and upgrade the mobile video systems. The contract is scheduled to expire December 31, 2022.
§ The mobile video surveillance system is a proprietary video system. Replacement parts for maintenance cannot be obtained through other video system vendors. If another vendor is used, it would require the entire system to be replaced if a part of the video system goes down.
§ This system is American-made and meets buy America standards.
§ The system is running on the city server and has been through various firewall security updates. The introduction of a new system would impose a technical risk that would require further troubleshooting.
§ The total estimated cost for the five-year contract is $3,785,792.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: CATS Capital Investment Plan