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File #: 15-18677    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 8/22/2022 In control: City Council Business Meeting
On agenda: 9/12/2022 Final action: 9/12/2022
Title: Enterprise Resource Planning Consulting and Project Management Services


Enterprise Resource Planning Consulting and Project Management Services




A.                     Authorize the City Manager to negotiate and execute a contract with DeannaMichel Inc. to provide consulting, program, and project management services to the city’s implementation plan of an Enterprise Resource Planning solution for a term of four years, and


B.                     Authorize the City Manager to approve price adjustments and amend the contract consistent with the purpose for which the contract was approved.



Staff Resource(s):

Reenie Askew, City Manager’s Office

Markell Storay, Innovation & Technology



§                     The city is currently in the process of procuring a new Enterprise Resource Planning (“ERP”) System to support finance, human resources, budget, procurement, and project and grant cost accounting requirements across the city.

§                     The current systems in place are nearing the end of their useful life and are unable to meet all of the city’s current needs.

§                     DeannaMichel Inc. (DMI) will provide professional consulting services through the life of the project to include project governance, budget planning and management, a communications plan, and management for the implementation project, risk management, and portfolio planning.

§                     Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services based on DMI’s ability to best meet the city’s needs in terms of qualifications, cost, and extensive experience specific to the project needs.

§                     Annual expenditures are estimated to be $549,000.


Charlotte Business INClusion

This is a contract with a waiver of solicitation for services and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).


Fiscal Note

Funding: General Capital Investment Plan