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File #: 15-18677    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 8/22/2022 In control: City Council Business Meeting
On agenda: 9/12/2022 Final action: 9/12/2022
Title: Enterprise Resource Planning Consulting and Project Management Services

Title

Enterprise Resource Planning Consulting and Project Management Services

 

Action

Action:

A.                     Authorize the City Manager to negotiate and execute a contract with DeannaMichel Inc. to provide consulting, program, and project management services to the city’s implementation plan of an Enterprise Resource Planning solution for a term of four years, and

 

B.                     Authorize the City Manager to approve price adjustments and amend the contract consistent with the purpose for which the contract was approved.

 

Body

Staff Resource(s):

Reenie Askew, City Manager’s Office

Markell Storay, Innovation & Technology

 

Explanation

§                     The city is currently in the process of procuring a new Enterprise Resource Planning (“ERP”) System to support finance, human resources, budget, procurement, and project and grant cost accounting requirements across the city.

§                     The current systems in place are nearing the end of their useful life and are unable to meet all of the city’s current needs.

§                     DeannaMichel Inc. (DMI) will provide professional consulting services through the life of the project to include project governance, budget planning and management, a communications plan, and management for the implementation project, risk management, and portfolio planning.

§                     Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services based on DMI’s ability to best meet the city’s needs in terms of qualifications, cost, and extensive experience specific to the project needs.

§                     Annual expenditures are estimated to be $549,000.

 

Charlotte Business INClusion

This is a contract with a waiver of solicitation for services and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).

 

Fiscal Note

Funding: General Capital Investment Plan