Title
Off Duty Scheduling and Payment System
Action
Action:
A. Approve a contract with PowerDetails, LLC for an initial term of three years to provide, implement, and maintain an Off Duty Scheduling and Payment System,
B. Authorize the City Manager to renew the contract for up to two, one-year terms and to approve price adjustments and amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Jonny Jennings, Police
Tonya Arrington, Police
Explanation
§ The Charlotte-Mecklenburg Police Department requires a Secondary Employment scheduling and payment system software to process the following:
- requests for security from individual employers,
- requests and approvals from employees and supervisors,
- special events jobs,
- special assignments, and
- other work-related activity.
§ On March 22, 2022, the city issued a Request for Proposals (RFP); six responses were received.
§ PowerDetails, LLC best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $110,000.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C Section 2.1 (a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no opportunities identified for the Contract; or (b) there are no SBEs, MBEs, or WBEs (as applicable) certified to perform the scope of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provisions of (a) - no subcontracting opportunities.
Fiscal Note
Funding: Police Operating Budget