Title
Cooperative Purchasing Contract for Maintenance, Repair, and Operating Supplies
Action
Action:
A. Approve the purchase of maintenance, repair, and operating supplies from a cooperative contract,
B. Approve a unit price contract with Lowe’s Home Centers, LLC for the purchase of maintenance, repair, and operating supplies for a term ending March 31, 2023, under the Omnia Partners, Public Sector, contract number R192006, and
C. Authorize the City Manager to extend the contract for additional terms for as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contract.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
§ Throughout the fiscal year, City departments require hundreds of various maintenance, repair, and operating supplies for daily operations, including but not limited to hardware, hand tools, material handling products, motor and hydraulic parts, lighting, pumps, fasteners, lumber, and appliances.
§ The City currently utilizes the state’s cooperative agreement with Lowe’s Home Centers, LLC, which is set to expire in July 2022, with rebid and a resulting contract not available until the fall of 2022 or later.
§ Approval of the Omnia Partners contract will ensure uninterrupted availability of maintenance, repair, and operating supplies citywide.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
§ Staff will evaluate the best value in contracts for maintenance, repair, and operating supplies as new cooperatives become available.
§ Annual expenditures are estimated to be $200,000.
Charlotte Business INClusion
This is a cooperative purchasing contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Various Departments’ Operating Budgets