Title
Boiler System Preventative Maintenance and Repair Services
Action
Action:
A. Approve a unit price contract with Mitcham and Company, Inc. for preventative and corrective maintenance services for boiler systems at Charlotte Water facilities for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to three, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Ron Hargrove, Charlotte Water
Travis Hunnicutt, Charlotte Water
Explanation
§ This contract will provide regular preventative maintenance and repair services as required to ensure the safe and reliable operation of boiler systems, which provide process heat for the water treatment process.
§ On January 18, 2022, the City issued a Request for Proposals (RFP); one response was received.
§ Mitcham and Company meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $225,000.
Charlotte Business INClusion
Per the Charlotte Business INClusion Policy: Part C: Section 2.1(a), the City shall not establish subcontracting goals for contracts where: (a) there are no subcontracting opportunities identified for the contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the City regards as realistic opportunities for subcontracting.
This contract meets the provisions of (a) - No subcontracting opportunities.
Fiscal Note
Funding: Charlotte Water Operating Budget6200.70.00.7080.708020.000000.000.521910