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File #: 15-16935    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 11/17/2021 In control: City Council Business Meeting
On agenda: 1/24/2022 Final action: 1/24/2022
Title: Utility Coordination Services


Utility Coordination Services




A.                     Approve unit price contracts with the following companies for utility coordination services for an initial term of three years:

-                     STV Incorporated dba: STV Engineers Inc,

-                     Utility Coordination Consultants Inc (SBE),

-                     Volkert Inc, and


B.                     Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.



Staff Resource(s):

Angela Charles, Charlotte Water

Mike Davis, Storm Water Services



§                     These contracts will provide for coordination between the City and private utility companies and assist with resolving locational conflicts associated with storm drainage projects.

§                     When private utility relocation is necessary to resolve locational conflicts for storm drainage installation, these contracts will provide coordination of the relocation needs.

§                     On October 6, 2021, the City issued a Request for Proposals (RFP); eight responses were received.

§                     The companies selected best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.

§                     Annual aggregate expenditures are estimated to be $600,000.


Charlotte Business INClusion

Utility Coordination Consultants, Inc. is a City-certified SBE.


Per the Charlotte Business INClusion Policy: Part C: Section 2.1(a) The City shall not establish subcontracting goals for contracts where: (a) there are no subcontracting opportunities identified for the contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the City regards as realistic opportunities for subcontracting.


This contract meets the provisions of (a) - No subcontracting opportunities.


Fiscal Note

Funding:  Storm Water Capital Investment Plan