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File #: 15-16794    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 11/3/2021 In control: City Council Business Meeting
On agenda: 1/24/2022 Final action: 1/24/2022
Title: Terminal Public Address System Maintenance
Title
Terminal Public Address System Maintenance

Action
Action:
A. Authorize the City Manager to approve price adjustments and amend the City's contract with Charlotte Sound & Visual Systems, Inc. (SBE) consistent with the purpose for which the contract was approved, and

B. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the City uses the system.

Body
Staff Resource(s):
Haley Gentry, Aviation
Mike Hill, Aviation

Explanation
* During the ongoing renovations at the Airport, the analog Public Address System is being upgraded to a digital Public Address System. It is critical to Airport operations that the Public Address System remains functional during this upgrade through maintenance and support.
* On November 14, 2018, the City issued a Request for Proposals (RFP) for public address system maintenance services. The City received one response.
* Charlotte Sound & Visual Systems, Inc. was selected as the vendor that mets the City's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* The City Manager authorized a contract with Charlotte Sound & Visual Systems, Inc. on April 12, 2019, to provide, implement, and maintain a Public Address System.
* The initial contract has a three-year term with optional annual renewals for as long as the City continues to use the service. The contract cost-to-date is approximately $385,000.
* Charlotte Sound & Visual Systems, Inc. is able to provide this work under the scope of the existing contract.
* The Airport is requesting authority to continue using this contract for additional costs associated with the installation and maintenance of the upgraded digital Public Address System.
* Annual expenditures are estimated to be $120,000.

Charlotte Business INClusion
Charlotte Sound & Visual Systems, Inc. is a City-certified SBE.

Per Charlotte Business INClusion Pol...

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