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File #: 15-16405    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 9/10/2021 In control: City Council Business Meeting
On agenda: 12/13/2021 Final action: 12/13/2021
Title: Airport Baggage System Parts and Software Maintenance and Support Services

Title

Airport Baggage System Parts and Software Maintenance and Support Services

 

Action

Action:

A.                     Approve the purchase of Allen-Bradley brand electrical control parts by the sole source exemption,

 

B.                     Approve a contract with McNaughton-McKay Southeast, Inc. for the purchase of parts and software maintenance and support for the term of three years, and

 

C.                     Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.

 

Body

Staff Resource(s):

Haley Gentry, Aviation

Jack Christine, Aviation

 

Sole Source Exemption

§                     NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:

-                     Performance or price competition are not available;

-                     A needed product is available from only one source or supply; or

-                     Standardization or compatibility is the overriding consideration.

§                     Sole sourcing is necessary for this contract because standardization or compatibility is the overriding consideration.

§                     City Council approval is required for any purchases made under the sole source exception.

 

Explanation

§                     The checked baggage in-line system (CBIS) sorts and screens over four million pieces of checked baggage annually and requires software system updates and part replacements to ensure ongoing operations and maintenance.

§                     Rockwell Automation software and Allen-Bradley products are used in the operation of CBIS at the Airport.

-                     Allen-Bradley is a brand of electrical control parts produced by Rockwell Automation.

-                     McNaughton-McKay Southeast, Inc. is the authorized distributor in the Charlotte area, and full factory products and support are made available only to the local authorized distributor.

§                     The support agreement with McNaughton-McKay Southeast, Inc. provides technical support services, including product updates for hardware and software components.

-                     The service also provides software updates as well as online support to troubleshoot hardware and software issues.

§                     Annual expenditures are estimated to be $30,997.

 

Charlotte Business INClusion

This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).

 

Fiscal Note

Funding:  Aviation Operating Budget