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File #: 15-16393    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 9/8/2021 In control: City Council Business Meeting
On agenda: 10/11/2021 Final action: 10/11/2021
Title: Heavy Duty Truck Cab-Chassis and Powertrain Component Repair Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Heavy Duty Truck Cab-Chassis and Powertrain Component Repair Services

Action
Action:
A. Approve unit price contracts with the following companies for heavy duty truck cab-chassis and powertrain component repair services for an initial term of three years:
* Carolina Auto Truck & Coach Services Inc.,
* Carolina Tractor & Equipment,
* Clarke Power Services Inc., and

B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Body
Staff Resource(s):
Phil Reiger, General Services
Chris Trull, General Services
Kay Elmore, General Services

Explanation
* The City currently uses multiple vendors to provide heavy duty truck cab-chassis and powertrain component repair services for approximately 500 pieces of equipment annually, including but not restricted to heavy duty trucks and construction equipment throughout the City.
* Vendors are expected to diagnose and provide maintenance and repair services for heavy duty trucks and equipment citywide, including road call and mobile mechanics services at remote locations.
* On June 25, 2021, the City issued a Request for Proposals (RFP); three responses were received.
* The companies selected best meet the City's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Annual expenditures are estimated to be $1,215,000.

Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The City shall not establish Subcontracting Goals for Contracts where: (a) there are not subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.

This contract meets the provisions of (a) - No subcontracting opportunities.

Fiscal Note
Funding: Various Departments' Operating Bu...

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