Title
Water Facility Master Security Key System
Action
Action:
A. Approve the purchase of keys, cores, lock hardware, and services by the sole source exemption,
B. Approve a contract with Eastway Lock & Key, Inc. for the purchase of keys, cores, lock hardware, and services for the term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Ron Hargrove, Charlotte Water
Travis Hunnicutt, Charlotte Water
Sole Source Exemption
§ NC General Statute 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract for standardization and compatibility.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ This contract will provide for the continued installation of a standardized enhanced-security physical key system within Charlotte Water facilities.
§ Eastway Lock & Key, Inc. is the sole licensee of the current patented, restricted key system and additional keys, cores, and lock hardware must be purchased directly from the dealer.
§ Annual expenditures are estimated to be $60,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Capital Investment Plan and Charlotte Water Operating Budget