Title
Motorcycle Repair Parts and Services
Action
Action:
A. Approve the purchase of motorcycle parts by the sole source exemption,
B. Approve a contract with Motorcycles of Charlotte for the purchase of motorcycle parts and services for the term of three years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Johnny Jennings, Police
Dave Harris, Police
Brent Wally, Police
Sole Source Exemption
§ NC General Statute 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because there is only one supply source in close proximity to the city and able to provide parts and services in a timely manner. The next closest dealership is in Greensboro, North Carolina and would require transport and significant down-time for repair negatively impacting availability.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ The city has ten motorcycles that are used for the enforcement of traffic laws, to escort vehicles and motorcades, and for other special events in order to protect and serve residents.
§ The extensive daily use of the motorcycles requires routine maintenance and replacement of parts on a regular basis.
§ Annual expenditures are estimated to be $100,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Police Operating Budget