Title
Cooperative Purchasing Contracts for Vehicles and Equipment
Action
Action:
A. Approve the purchase of vehicles and equipment from cooperative contracts,
B. Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under the North Carolina Sheriff’s Association (NCSA):
- Adkins Truck Equipment Co. (NCSA Contract 22-06-0426),
- Aquip LLC (NCSA Contract 22-06-0426),
- Charlotte Truck Center (NCSA Contract 22-06-0426),
- CUES Inc. (NCSA Contract 22-06-0426),
- Godwin Manufacturing Co. Inc. (NCSA Contract 22-06-0426),
- Public Works Equipment and Supply Inc. (NCSA Contract 22-06-0426),
- Southern Truck Service Inc. (NCSA Contract 22-06-0426),
- Young’s Truck Center (NCSA Contract 22-06-0426),
- Modern Chevrolet of Winston Salem (NCSA Contract 21-07-0915),
C. Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under Sourcewell:
- Terex (Sourcewell Contract 041719-TER),
- JCB (Sourcewell Contract 040319-JCB), and
D. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contracts.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Chris Trull, General Services
Explanation
§ City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ Vehicles and equipment being purchased include heavy duty cab and chassis, street maintenance equipment, sewer cleaning equipment, mini excavators, skid steers, utility vehicles, forklifts, and heavy-duty construction equipment.
§ NC General Statute 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
§ Annual expenditures are estimated to be $6,576,000.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Funds