Title
Traffic Data Collection and Processing Services
Action
Action:
A. Authorize the City Manager to negotiate and execute a contract for up to $600,000 with Miovision Technologies, Inc. for traffic data collection and processing services for an initial term of five years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Liz Babson, Transportation
Keith Bryant, Transportation
Explanation
§ The city is the lead planning agency for the Charlotte Regional Transportation Planning Organization (CRTPO), providing complex, multi-dimensional activities covering a range of the transportation and engineering needs.
§ The city, in conjunction with the CRTPO, gathers various traffic count data (including vehicle, pedestrian, and bicyclist counts and classifications) along city streets utilizing CDOT-owned video cameras in order to perform traffic movement analyses and support transportation planning and research efforts throughout the city and the Metropolitan Planning Organization.
§ The city and CRTPO utilize service providers to collect the data gathered by the video cameras and to process the data for uploads to the city’s traffic data software.
§ On March 8, 2021, the city issued a Request for Proposals (RFP); seven responses were received.
§ Miovision best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Federal funds through CRTPO cover approximately $480,000 (80 percent) of the total contract amount.
§ In accordance with the city's CRTPO cost share matrix, the 20 percent local match ($120,000) will be shared between the CRTPO members.
§ Annual expenditures are estimated to be $85,000.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provisions of (a) - No subcontracting opportunities.
Fiscal Note
Funding: General Grants Fund and General Capital Investment Plan