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File #: 15-15418    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 3/15/2021 In control: City Council Business Meeting
On agenda: 4/26/2021 Final action:
Title: Water and Wastewater Treatment Chemicals Reverse Auction
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Water and Wastewater Treatment Chemicals Reverse Auction

A. Approve unit price contracts for the purchase of water and wastewater treatment chemicals for an initial term of two years to the following:
? Brenntag Mid-South, Inc.,
? Carus LLC,
? Chemtrade Chemicals Corporation dba Chemtrade Chemicals US LLC,
? Colonial Chemical Solutions, Inc.,
? Donau Carbon US LLC dba Standard Purification,
? JCI Jones Chemicals, Inc.,
? Kemira Water Solutions, Inc.,
? Lhoist North America of Virginia, Inc.,
? Polytec Inc.,
? PVS Technologies, Inc.,
? Univar USA Inc.,
? Water Guard Inc., and

B. Authorize the City Manager to renew the contracts for up to one, one-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Staff Resource(s):
Angela Charles, Charlotte Water
Ron Hargrove, Charlotte Water

* Charlotte Water uses a variety of chemicals in the water and wastewater treatment process, and each chemical plays an essential role to ensure the treated water is safe for customers and the environment.
* North Carolina General Statute 143-129.9 indicates the alternative competitive bidding methods for the purchase of apparatus, supplies, materials, or equipment, including a reverse auction as an appropriate form of bidding.
* On January 7, 2021, the city issued an Invitation to Bid; 24 bids were received.
* On March 17, 2021, the city held a reverse auction to obtain pricing. The reverse auction process is a real-time purchasing process in which bidders compete to provide goods at the lowest selling price in an open and interactive environment. By using the reverse auction method, the city was able to gain increased competition and coordinate all the treatment chemical contracts into one contract cycle.
* The companies selected were the lowest responsive, responsible bidders.
* Annual expenditures are estimated to be $6,700,000.

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