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File #: 15-15503    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 3/24/2021 In control: City Council Business Meeting
On agenda: 4/26/2021 Final action:
Title: School Zone Flashing Light Equipment
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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School Zone Flashing Light Equipment




A.                     Approve the purchase of school zone flashing light equipment, by the sole source exemption,


B.                     Approve a contract with J.O. Herbert Company Inc., for the purchase of Solar and AC RTC School Flasher Systems for the term of three years, and


C.                     Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.



Staff Resource(s):

Liz Babson, Transportation

Angela Berry, Transportation


Sole Source Exemption

§                     G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:

-                     Performance or price competition are not available;

-                     A needed product is available from only one source or supply; or

-                     Standardization or compatibility is the overriding consideration.

§                     Sole sourcing is necessary for this contract because there is only one supply source.

§                     City Council approval is required for any purchases made under the sole source exception.



§                     The Charlotte Department of Transportation (CDOT) currently provides 143 school zone flashing light sets for reduced speed zones throughout the city. CDOT continually evaluates for reduced speed limits needed within school zones with an average of four reduced speed zones installed per year.

§                     Solar and AC RTC School Flasher Systems is the only equipment compatible with the existing School Flasher Monitoring and Database Management System used by CDOT for communication with the school zone light sets.

§                     Annual expenditures are estimated to be $75,000.


Charlotte Business INClusion

This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).


Fiscal Note

Funding:  General Capital Investment Plan