Title
Automated Security Gate and Fencing Services
Action
Action:
A. Approve a unit price contract with Hartsell Bros. Fence Co., Inc. for automated security gate and fencing maintenance and on-call installation and repair services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
John Mrzygod, General Services
Explanation
§ The city uses fencing and motorized gates at many of its facilities, structures, and assets.
§ Routine monthly maintenance is performed on these gates to keep them operating properly and eliminate service interruptions.
§ In addition to routine maintenance, a one-hour response time for emergency service is required on all gates in the system, 365 days per year, 24 hours per day.
§ Installation of new or replacement gates, gate operators, and associated fencing is also sometimes needed.
§ On December 7, 2020, the city issued a Request for Proposals (RFP); one response was received.
§ Hartsell Bros. Fence Co., Inc. meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $810,000.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provision of (a) - No subcontracting opportunities.
Fiscal Note
Funding: Various Departments’ Operating Budgets