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File #: 15-14652    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 11/19/2020 In control: City Council Business Meeting
On agenda: 1/4/2021 Final action:
Title: General Vehicle Collision Repair Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
General Vehicle Collision Repair Services

Action
Action:
A. Approve contracts with the following companies for general vehicle collision repair services for an initial term of three years:
* Donald Gardner's Paint & Body, Inc. (SBE),
* J & T Body Shop, Inc.,
* Mecklenburg Fleet Holdings, Inc. (SBE), and
* P & G Chevrolet.

B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Body
Staff Resource(s):
Phil Reiger, General Services
Chris Trull, General Services
Kay Elmore, General Services

Explanation
* The city requires qualified service providers to work in conjunction with the city's Fleet Management staff to perform complete turnkey collision repairs and related services on city fleet and Mecklenburg County vehicles.
* Collision repairs may include but are not limited to paint and body work, frame, cooling systems, engine components, transmission, steering, and related part repairs or replacement.
* On October 5, 2020, the city issued a Request for Proposals (RFP); six responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Total annual expenditures are estimated to be $2,800,000.

Charlotte Business INClusion
Donald Gardner's Paint & Body, Inc. and Mecklenburg Fleet Holdings, Inc. are city-certified SBEs.

Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are not subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.

This contract meets the provision of (a) - No subcontracting opportunities.

Fiscal Note
Funding: Various Departments' Operating Budgets...

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