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File #: 15-14656    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 11/19/2020 In control: City Council Business Meeting
On agenda: 12/14/2020 Final action:
Title: Citywide Vehicle Cleaning, Detailing, and Decontamination Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Citywide Vehicle Cleaning, Detailing, and Decontamination Services

Action
Action:
A. Approve unit price contracts with the following companies for vehicle cleaning, detailing, and decontamination services for an initial term of three years:
* Autobell Car Wash, Inc.,
* Diamond Finish Car Wash & Lube Center (MBE,SBE),
* Doctor Detail of Matthews, LLC,
* MooreCars, LLC (MBE, SBE),
* Mr. Refurbisher, Inc. (MBE, SBE), and
* Williams Detailing Services, Inc.

B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services

Explanation
* The city utilizes on-site and off-site companies to supply vehicle cleaning, detailing, and decontamination services for a variety of vehicles and equipment within the city's fleet.
* The services include multiple tiers of vehicle cleaning as well as ? la carte pricing for as-needed services.
* The demand for on-site vehicle cleaning and decontamination services has increased due to COVID-19 and multiple vendors are needed to ensure minimal downtime for vehicles.
* On September 1, 2020, the city issued a Request for Proposals (RFP); nine responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Total annual expenditures are estimated to be $360,000.

Charlotte Business INClusion
Diamond Finish Car Wash & Lube Center; MooreCars, LLC; and Mr. Refurbisher, Inc. are city-certified MBEs and SBEs.

Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) the city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract, or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards ...

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