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File #: 15-14548    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 10/30/2020 In control: City Council Business Meeting
On agenda: 12/14/2020 Final action:
Title: Enterprise Resource Planning Software Ongoing Maintenance and Support
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Enterprise Resource Planning Software Ongoing Maintenance and Support

Action
Action:
A. Approve a contract extension of a maintenance services agreement with Tyler Technologies, Inc. for MUNIS software for a term of one year,

B. Approve a contract extension of a maintenance services agreement with Amadeus Airport IT Americas, Inc. for accounts receivable software for a term of one year,

C. Authorize the City Manager to approve price adjustments and amend the contracts consistent with the purpose for which the contracts were approved, and

D. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance, and support as required to maintain the systems for as long as the city uses the systems.

Body
Staff Resource(s):
Reenie Askew, Innovation and Technology

Explanation
* Enterprise Resource Planning (ERP) integrates internal and external management information across the entire organization. The city's ERP solution includes financial, procurement, project cost accounting, and grant cost accounting functions.
* After a competitive solicitation process, City Council approved the software and implementation project on November 28, 2011.
* This project included contracts to purchase and implement the MUNIS financial and procurement system from Tyler Technologies, Inc. and an accounts receivable system from Air-Transport IT, Services, Inc., now Amadeus Airport IT Americas, Inc.
* On August 25, 2014, City Council approved contract renewals for up to five years for Tyler Technologies, Inc. and Air-Transport IT, Services, Inc.
* Total annual expenditures are estimated to be $339,734. It is anticipated that both contracts may be renewed for up to five years.

Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part B: Section 2.3(a) The city shall not establish Subcontracting Goals for contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no M...

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