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File #: 15-14348    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 10/6/2020 In control: City Council Business Meeting
On agenda: 11/9/2020 Final action:
Title: Citywide Vehicles and Equipment Cooperative Purchasing Contracts
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Citywide Vehicles and Equipment Cooperative Purchasing Contracts

Action
Action:
A. Approve the purchase of vehicles and equipment from a cooperative contract,

B. Approve unit price contracts as citywide contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under the North Carolina Sheriff's Association (NCSA):
* Infrastructure Solutions Group Inc. (NCSA contract 21-05-0506);
* Capital Chevrolet, Capital Ford of Raleigh, Four Seasons Ford;
* Piedmont Truck Center (NCSA contract 21-07-0915); and

C. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contacts.

Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Chris Trull, General Services

Explanation
* City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
* N.C.G.S. 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
* A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
* Vehicles and equipment being purchased include light and medium duty pickup trucks, light duty hybrid SUVs, electric sedans, passenger vans, and cargo vans.
* The city may also use these cooperative contracts to purchase police vehicles as a supplement to current city-awarded contracts.
* Total annual expenditures are estimated to be $2,853,000.

Charlotte Business INClusion
These are cooperative purchasing contracts and...

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