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File #: 15-14098    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 8/31/2020 In control: City Council Business Meeting
On agenda: 11/9/2020 Final action:
Title: Petroleum Tank Installation, Operation, Maintenance, and Testing Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Petroleum Tank Installation, Operation, Maintenance, and Testing Services

Action
Action:
A. Approve unit price contracts with the following companies for petroleum tank installation, operation, maintenance, and testing services for an initial term of three years:
* Guardian Fueling Technologies, Inc.;
* JF Acquisition, LLC dba JF Petroleum Group;
* Petroleum Service & Calibration, Inc.; and

B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Doug Pierotti, General Services

Explanation
* The city operates more than 100 storage tanks at numerous city facilities in compliance with federal and state regulations.
* These contracts will provide on-call fuel specialty providers to prevent fuel spills/leaks and ensure regulatory compliance.
* The operation and maintenance of fueling systems includes but is not limited to:
* Electronic monitoring/testing of leak detection and spill prevention equipment;
* Installation, repair, and/or replacement of piping and tank system components;
* Vacuum/pumping services as needed for preventive maintenance; and
* Testing and calibration services to comply with regulatory compliance inspection.
* On July 7, 2020, the city issued a Request for Proposals (RFP); three responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Total estimated annual expenditures are $600,000.

Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1 (a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of wor...

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