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File #: 15-14098    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 8/31/2020 In control: City Council Business Meeting
On agenda: 11/9/2020 Final action:
Title: Petroleum Tank Installation, Operation, Maintenance, and Testing Services
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Petroleum Tank Installation, Operation, Maintenance, and Testing Services

A. Approve unit price contracts with the following companies for petroleum tank installation, operation, maintenance, and testing services for an initial term of three years:
* Guardian Fueling Technologies, Inc.;
* JF Acquisition, LLC dba JF Petroleum Group;
* Petroleum Service & Calibration, Inc.; and

B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Doug Pierotti, General Services

* The city operates more than 100 storage tanks at numerous city facilities in compliance with federal and state regulations.
* These contracts will provide on-call fuel specialty providers to prevent fuel spills/leaks and ensure regulatory compliance.
* The operation and maintenance of fueling systems includes but is not limited to:
* Electronic monitoring/testing of leak detection and spill prevention equipment;
* Installation, repair, and/or replacement of piping and tank system components;
* Vacuum/pumping services as needed for preventive maintenance; and
* Testing and calibration services to comply with regulatory compliance inspection.
* On July 7, 2020, the city issued a Request for Proposals (RFP); three responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Total estimated annual expenditures are $600,000.

Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1 (a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of wor...

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