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File #: 15-13985    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 8/5/2020 In control: City Council Business Meeting
On agenda: 9/28/2020 Final action:
Title: Fuel Supply Products, Fleet Cards, and Related Services
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideoAudio
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Title
Fuel Supply Products, Fleet Cards, and Related Services

Action
Action:
A. Approve a unit price contract with FleetCor Technologies Operating Company, LLC d.b.a Fuelman of GA for the purchase of fuel supplies, fleet cards, and related services for a term of five years, and

B. Authorize the City Manager to extend the contract for up to two, two-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.

Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Chris Trull, General Services

Explanation
* The city purchases fuel supplies, fleet cards, and related services, including gasoline, diesel, auxiliary fuels, and motor oils at retail fueling stations and through bulk and consignment fuel deliveries to onsite fueling locations.
* Fleet fuel credit cards are assigned to approximately 6,500 city vehicles to ensure access to the discounted pricing schedule. The Fuelman of GA invoices will provide comprehensive reporting of total fuel expenditures and activities.
* On May 18, 2020, the city issued an Invitation to Bid (ITB); two bids were received.
* FleetCor Technologies Operating Company, LLC d.b.a Fuelman of GA was selected as the lowest responsive, responsible bidder.
* Fuelman of GA has agreed to participate in the Charlotte Cooperative Purchasing Alliance Program and to provide a rebate of $0.015 per gallon to the city for all purchases made by the city and participating public agencies.
* This contract maximizes volume pricing discounts, standardizes services and support, and facilitates reporting needs to document total fuel related purchases made by the city.
* Annual expenditures are estimated to be $13,200,000.

Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Co...

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