Title
Citywide Vehicles and Equipment Cooperative Purchasing Contracts
Action
Action:
A. Approve the purchase of vehicles and equipment from cooperative contracts,
B. Approve unit price contracts with the following vendors for the purchase of heavy equipment for an initial term of one year under the North Carolina Sheriff’s Association:
- Young’s Truck Center (NCSA Contract 20-04-0506),
- Carolina Industrial Equipment (NCSA Contract 20-04-0506),
- Aquip LLC (NCSA Contract 21-05-0506),
- Maintainer Corporation (NCSA Contract 21-05-0506),
- Virginia Truck Body (NCSA Contract 21-05-0506),
C. Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for an initial term of one year under Sourcewell:
- Ascendum Machinery (Sourcewell Contract 040319-GRD),
- Charlotte Tractor (Sourcewell Contract 040319-KBA),
- Ascendum Machinery (Sourcewell Contract 041719-CEC),
- Vermerr Mid-Atlantic LLC (Sourcewell Contract 050119-VRM),
- Bergkamp Inc. (Sourcewell Contract 052417-BGK),
- Cemen Tech Inc. (Sourcewell Contract 052417-CMT), and
D. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contracts.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Chris Trull, General Services
Explanation
§ These contracts will enable the purchase of vehicles and equipment, including heavy-duty cab and chassis, street maintenance equipment, sewer cleaning equipment, mini excavators, skid-steer loaders, utility vehicles, forklifts, and heavy-duty construction equipment.
§ Police and Fire vehicles are not included in these contracts.
§ City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ G.S. 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise that can be utilized on a local, regional, and national level.
§ Total annual expenditures are estimated to be $5,624,000.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Funds