Title
Heating, Ventilation, and Air Conditioning Parts and Equipment
Action
Action:
A. Approve unit price contracts for the purchase of heating, ventilation, and air conditioning parts and equipment for the term of three years to the following:
‒ Hawkins HVAC Distributors, Inc.,
‒ Johnstone Supply Charlotte, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
§ The city purchases equipment based on service, repair, or replacement needs. General Services and Aviation will use these contracts for the maintenance of heating, ventilation, and air conditioning systems.
§ On October 7, 2019, the city issued an Invitation to Bid; five bids were received.
§ Hawkins HVAC Distributors, Inc. and Johnstone Supply Charlotte were selected as the lowest responsive, responsible bidders.
§ Total annual expenditures are estimated to be $400,000.
Charlotte Business INClusion
Per Charlotte Business INCLusion Policy: Part C: Section 2.1 (a) The city shall not establish Subcontracting Goals for Contracts where: (a) there are not subcontracting opportunities identified for the Contract; or (b) there are no SBEs or MWBEs certified to perform the scopes of work that the city needs as realistic opportunities for subcontracting.
This contract meets the provision of (a) - No subcontracting opportunities.
Fiscal Note
Funding: Various Departments’ Operating Budgets