Title
Furniture, Installation, and Related Products and Services
Action
Action:
A. Approve contracts with the following companies for furniture, installation, and related products and services for an initial term of five years:
- Exemplis LLC,
- Haworth, Inc.,
- Herman Miller, Inc.,
- Knoll, Inc.,
- Teknion LLC, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kay Elmore, General Services
Explanation
§ These contracts will provide furniture and furniture installation services for new and existing city facilities.
§ Examples of furniture include office desks, chairs, bookcases, filing cabinets, and conference tables and chairs, as well as other related products such as airport tandem seating.
§ On June 19, 2019, the city issued a Request for Proposals (RFP) on behalf of OMNIA Partners; 16 responses were received.
§ OMNIA Partners is a national cooperative program which reduces costs by combining the volume and purchasing power of public agencies nationwide. OMNIA Partners selected the city to solicit proposals for these products and services.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Total expenditures are estimated to be $5,000,000 in the first year. Expenditures in subsequent years are conditional on operating and capital budget appropriations.
Charlotte Business INClusion
Established MWSBE Goal: 10.00%
Committed MWSBE Goal: 10.00%
The companies committed to 10.00% of the total furniture, installation, and related products and services contract to the following certified firms (Part B: Section 2 of the Charlotte Business INClusion Policy):
§ Exemplis LLC
- Forms & Supply, Inc. (WBE) (10%) (Installation, Project Management, and Design Services)
§ Haworth, Inc.
- Connect Systems, Inc. (MBE) (10%) (Installation)
§ Herman Miller, Inc.
- Cabro LLC (WBE) (10%) (Installation)
§ Knoll, Inc.
- Connect Systems, Inc. (MBE) (8%) (Installation)
- SYNQ Marketing Group LLC (SBE) (2%) (Installation)
§ Teknion LLC
- Evergreen Arts & Plants (WBE) (10%) (Installation, Project Management, and Design Services)
Fiscal Note
Funding: Various Departments’ Operating Budgets, Capital Investment Plan, and Grant Funds