Title
Microsoft Software Enterprise Licensing
Action
Action:
A. Approve an amendment to the existing enterprise agreement and enterprise enrollment with Microsoft Corporation and SHI International Corp., extending the current agreements by two months through August 31, 2019,
B. Approve the purchase of Microsoft software licenses, maintenance, subscription licenses, support, and hosted services from a state contract as authorized by G.S. 143-129(e)(9),
C. Approve a new enterprise agreement with Microsoft Corporation and SHI International Corp. for the purchase of Microsoft software licenses, maintenance, subscription licenses, support, and hosted services for the term of three years under State Contract 208C, and
D. Authorize the City Manager to extend the use of the contract for additional terms for as long as the state contract is in effect, at prices and terms that are the same or more favorable than those offered under the state contract.
Body
Staff Resource(s):
Reenie Askew, Innovation and Technology
Explanation
§ The enterprise agreement allows the city to purchase Microsoft software licenses (including subscription licenses), maintenance, support, and remotely hosted services.
§ The enterprise enrollment allows selection of specific software for designated computers and/or users.
§ Most Microsoft software used citywide is licensed through these agreements, including Microsoft Windows, Office, SharePoint, Project, and SQL Server.
§ Without these agreements, the city would lose current support and future upgrades.
§ The agreements are designed to allow transition to Microsoft’s emerging subscription-based software products that are remotely hosted and accessed via data or internet connection.
§ G.S. 143-129(e)(9) allows local government to purchase from state contracts if the contractor is willing to extend the same or more favorable prices, terms, and conditions as those established under the state contract.
§ The current Microsoft enterprise agreement and enrollment are due to expire on June 30, 2019. The amendment reference in Action A would extend the contracts through August 31, 2019 in order to set a more optimal annual payment date.
§ The agreements are between the city and Microsoft. SHI, a Microsoft reseller, manages the contracts, processes orders, and collects payments on behalf of Microsoft.
§ Annual expenditures are estimated to be $4,000,000.
Charlotte Business INClusion
This is a purchase through a state contract and is exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Departments’ Operating Budgets