Title
Charlotte Vehicle Operations Center Expansion
Action
Action:
Approve a contract in the amount of $2,911,680 to the lowest responsive bidder Carmel Contractors, Inc. for the Charlotte Vehicle Operations Center Expansion.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
William Haas, Engineering and Property Management
Robert Campbell, Finance
Betty Coulter, Finance
Explanation
§ This project will expand the driving course and classroom building at the Charlotte Vehicle Operations Center (CVOC), 2801 Beam Road located in Council District 3.
§ The work includes extending the perimeter road, construction of a large open concrete pad in the middle of the site, and an additional training classroom to support operations and training.
§ The expansion will be built on City-owned land adjacent to the current facility.
§ The existing CVOC is heavily used by Fire, Police, CATS, and other departments’ personnel to improve driving skills, which has helped to reduce the number of vehicle accidents by City employees since the original CVOC opened.
§ As Fire, Police, CATS, and other departments have added more personnel, the need for training has increased to the point where the existing CVOC cannot handle the demand. Over the past three years, the number of vehicle accidents by City employees has increased.
§ Expanding the CVOC will allow the City to meet the increased training demands and provide skills that could reduce the number of accidents by City employees.
§ On October 25, 2018 the City issued an Invitation to Bid; three bids were received. The lowest bidder did not meet the CBI goal and did not meet the Good Faith Effort. The second bidder exceeded the budget; all bids were rejected.
§ On December 13, 2018, the City re-issued an Invitation to Bid; seven bids were received.
§ Carmel Contractors, Inc. was selected as the lowest responsive, responsible bidder.
§ The project is anticipated to be complete by second quarter 2020.
Charlotte Business INClusion
Established SBE Goal: 18.00%
Committed SBE Goal at Bid Opening: 4.38%
SBE Participation to Date: 18.08%
Carmel Contractors, Inc. did not meet the established SBE subcontracting goal at bid, but earned the required Good Faith Effort Points (Part B: Section 5 of the Charlotte Business INClusion Policy) and are recommended for award. At bid, Carmel Contractors, Inc. committed 4.38% ($124,285) of the base bid amount (excluding allowances of $75K) to the following certified firms (Part B: Section 3 of the Charlotte Business INClusion Policy):
§ United Painting Services Inc. (SBE, MBE) ($69,285) (drywall, painting)
§ B & B Concrete Inc. (SBE) ($55,000) (concrete)
Subsequent to Bid Opening, Carmel Contractors, Inc. has committed an additional 13.70% ($388,659.60) to the following certified firm(s):
§ Oliver Paving Company (SBE) ($247,684.60) (asphalt)
§ Bernard Irby Inc. (SBE, MBE) ($123,475) (electrical)
§ Diamond Trucking, Inc. (SBE, MBE) ($17,500) (hauling)
Established MBE Goal: 8.00%
Committed MBE Goal at Bid Opening: 1.12%
MBE Participation to Date: 8.53%
Carmel Contractors, Inc. did not meet the established MBE subcontracting goal at bid, but earned the required Good Faith Effort Points (Part B: Section 5 of the Charlotte Business INClusion Policy) and are recommended for award. At bid, Carmel Contractors, Inc. committed 1.12% ($31,900) of the base bid amount (excluding allowances of $75K) to the following certified firms:
§ A-1 Glass & Aluminum, LLC (MBE) ($31,900) (aluminum storefront)
Subsequent to Bid Opening, Carmel Contractors, Inc. has committed an additional 7.41% ($210,260) to the following MBE certified firm:
§ Bernard Irby Inc. (SBE, MBE) ($123,475) (electrical)
§ Diamond Trucking, Inc. (SBE, MBE) ($17,500) (hauling)
§ United Painting Services Inc. (SBE, MBE) ($69,285) (drywall, painting)
Fiscal Note
Funding: General Community Investment Plan
Attachments
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