Title
Sewer Easement Mowing and Clearing
Action
Action:
A. Approve a unit price contract with NGE Services, Inc. for sewer easement mowing and clearing for an initial term of one year, and
B. Authorize the City Manager to renew the contract for up to three, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
David Czerr, Charlotte Water
Explanation
§ This contract provides scheduled and on-call sewer easement mowing and clearing services for approximately 100 miles of easement annually.
§ To protect the public health and environment and meet permit requirements, Charlotte Water periodically clears easements for maintenance and repair access.
§ The clearing of areas with larger growth trees requires substantially more labor and resources, which limits the capacity of in-house crews to complete the required annual clearing. These contracted services for clearing of larger growth trees will allow for more efficient easement clearing in the future. Charlotte Water’s in-house crews will continue to clear approximately 50 miles of easement annually as well.
§ On September 27, 2018, the City issued a Request for Proposals (RFP); two proposals were received.
§ NGE Services, Inc. best meets the City’s needs on the basis of demonstrated competence and qualification of professional services in response to the RFP requirements.
§ Estimated contract expenditures are $700,000 annually.
Charlotte Business INClusion
Due to the specialized heavy equipment required for this contract to remove large trees and other vegetation, no subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Operating Budget