Title
Cooperative Purchasing Contracts for Vehicles and Equipment
Action
Action:
A. Approve the purchase of vehicles and equipment from a cooperative purchasing contract as authorized by G.S. 143-129(e)(3),
B. Approve unit price contracts as Citywide contracts with the following vendors for the purchase of vehicles and heavy equipment for a term of one year under the North Carolina Sheriff’s Association (NCSA):
- James River Equipment (NCSA contract # 19-03-0504),
- Asheville Ford Lincoln, Capital Chevrolet, Capital Ford of Raleigh, Modern Chevrolet, and Piedmont Truck Center (NCSA contract # 19-05-0911),
C. Approve unit price contracts as Citywide contracts with the following vendors for the purchase of construction equipment for a term of one year under the Sourcewell cooperative program:
- Clark Equipment Company (Sourcewell contract # 042815-CEC),
- Ascendum Machinery Inc. (Sourcewell contract # 032515-VCE), and
D. Authorize the City Manager to extend the contracts for additional one-year terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contract.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
Chris Trull, Engineering and Property Management
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
§ City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ G.S. 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ Cooperative purchasing agreements result from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise that can be utilized on a local, regional, and national level.
§ Vehicles and equipment being purchased include light and medium duty pickup trucks, heavy duty cab and chassis, mini excavators, skid steers, and heavy duty construction equipment.
§ Fiscal Year 2019 expenditures for all contracts combined are estimated to be $5,750,976.
Charlotte Business INClusion
Cooperative purchasing contracts are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Replacement Funds