Title
Interlocal Agreement for Mecklenburg County Fleet Maintenance Operations
Action
Action:
Adopt a resolution approving an Interlocal Agreement between the City of Charlotte and Mecklenburg County for consolidation of fleet maintenance operations.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
Chris Trull, Engineering and Property Management
Explanation
§ The purpose of this agreement is to specify the details of the consolidation of Mecklenburg County's Fleet Maintenance Operations into the City of Charlotte's Engineering and Property Management Fleet Management Division, to be operated and administered by the City.
§ This agreement supersedes and replaces the 2008 Fleet Management Interlocal Agreement between the City of Charlotte and Mecklenburg County, under which the City has been performing fleet maintenance operations for the County since July 1, 2008.
§ On December 30, 2015, Mecklenburg County issued a Request for Proposals (RFP) for Fleet Maintenance and Related Services. The City submitted a proposal in response to the RFP, and the City and County have negotiated amendments to the 2008 agreement, to include the following details:
- The City will be responsible for the maintenance and repair of County vehicles, including the stocking and issuing of necessary parts and supplies, and the related administrative services such as policies and procedures, equipment specifications and preparation, budgeting, vehicle inspections, and vehicle disposal.
- The County operates a fleet of approximately 1,380 units, with the bulk of the fleet being cars and light-trucks. In addition, the fleet includes some construction equipment, large trucks, and landscape equipment.
- The County agrees to lease to the City for $1 per year for the duration of this agreement the building located at the current Mecklenburg County fleet maintenance facility, located at 900 West 12th Street in Council District 2, which includes approximately 32,225 square feet.
§ The Mecklenburg County Board of Commissioners is scheduled to approve the agreement at its board meeting October 16, 2018.
§ Rates and fees for specific services and staff time will be agreed to annually.
§ The City will bill the County monthly for actual costs incurred for the provision of services in the previous month.
Fiscal Note
Funding: Mecklenburg County will provide monthly funding for the cost of providing this service. Revenue from the County will be deposited into the City’s General Fund.
Attachments
Attachment(s)
Map
Resolution
Interlocal Agreement