Title
Tree Removal and Pruning Services
Action
Action:
A. Approve contracts with the following companies for tree removal services for a term of three years in amounts not to exceed:
- The Davey Tree Expert Company ($750,000),
- Schneider Tree Care ($750,000),
- AAA Tree Experts, Inc. ($675,000),
- Cadieu Tree Experts, Inc. ($630,000),
B. Approve contracts with the following companies for tree pruning services for a term of three years in amounts not to exceed:
- Arborguard Inc., ($150,000),
- The Davey Tree Expert Company ($150,000),
- Frady Tree Care ($150,000),
- Heartwood Tree Service, LLC ($150,000),
C. Approve contracts with the following companies for tree removal and stump grinding services related to utility relocation for a term of three years in amounts not to exceed:
- Cadieu Tree Experts, Inc. ($200,000),
- Heartwood Tree Service, LLC ($200,000), and
- Lewis Tree Service, Inc. d/b/a Carolina Tree Care ($200,000).
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
Tim Porter, Engineering and Property Management
Veronica Wallace, Engineering and Property Management
Explanation
Actions A and B:
§ These contracts will include the removal of trees identified by the City as storm damaged, diseased/deteriorated, or pose a safety hazard to the public.
§ Services include but are not limited to:
- Stump grinding,
- Debris removal and disposal,
- Seeding,
- Mulching, and
- Clean up.
§ These contracts will also include systematic tree pruning services throughout the City to address safety and liability issues, as well as maintaining the overall health of street trees.
§ Multiple crews can be retained for faster, ongoing pruning services, as well as quick response to storm events.
§ On July 11, 2018, the City issued a Request for Proposals (RFP); 17 proposals were received (eight for tree removal services and nine for tree pruning services).
§ These eight firms best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Estimated contract expenditures for landscape tree removal are $2,805,000 over the three-year term, and $600,000 for landscape tree pruning over the three-year term.
§ Tree removal and pruning services support focus areas and initiatives outlined in City Council’s Urban Forest Master Plan, adopted September 25, 2017.
Action C
§ These contracts will include utility tree removal and stump grinding related to utility relocation for projects identified in the Community Investment Plan.
§ On July 11, 2018, the City issued an RFP; seven proposals were received.
§ These three firms best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Estimated contract expenditures are $600,000 over the three-year term.
Charlotte Business INClusion
Action A and B
No subcontracting goals were established because there are no opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, Frady Tree Care is a City SBE and The Davey Tree Expert Company has committed to use the following certified firms to participate as work scopes are defined:
The Davey Tree Expert Company
§ Southern Stump Removal (SBE) (stump grinding, stump removal)
Action C
No subcontracting goals were established because there are no opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General Community Investment Plan, Transportation Community Investment Plan and Storm Water Community Investment Plan