Title
Equipment Rentals and Services
Action
Action:
A. Approve unit price contracts with the following companies for Equipment Rentals and Related Products and Services for an initial term of five years:
* Herc Rentals,
* Big Truck Rentals (for refuse truck rentals only), and
B. Authorize the City Manager to renew the contracts for up to two, two-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Robert Campbell, Finance
Kay Elmore, Finance
Explanation
* City departments rent equipment such as generators, excavators, cranes, forklifts, tower lights and message boards that are required during construction projects, water and sewer line installation, power outages, and other routine needs or emergency situations.
* On March 23, 2018, the City issued a Request for Proposals (RFP); three proposals were received.
* The City issued this solicitation on behalf of U.S. Communities Government Purchasing Alliance which selected the City as Lead Public Agency to solicit proposals for these services on behalf of all states, local governments, school districts, and higher education institutions in the United States.
* U.S. Communities is sponsored by the National League of Cities, The National Association of Counties, the Association of School Business Officials International, the United States Conference of Mayors, and the National Governors Associations.
* U.S. Communities is available to over 90,000 local governments and public agencies and reduces costs by combining the volumes and purchasing power of public agencies nationwide.
* As Lead Agency, the City is responsible for the solicitations process, contract management and consulting with participating public agencies regarding the contract.
* Herc Rentals and Big Truck Rentals best meets the City's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements and ability t...
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