Title
Transportation Asphalt
Action
Action:
A. Approve the purchase of Transportation Asphalt from a North Carolina Department of Transportation (NCDOT) contract,
B. Approve unit price contracts for the purchase of Transportation Asphalt for the term of six months under the NCDOT contract dated May 1, 2015, with the following:
‒ Blythe Construction Inc.,
‒ Ferebee Corporation, and
C. Authorize the City Manager to extend the contract for additional six month terms for as long as the vendors are willing to provide asphalt to the City at the same or better terms as provided in the current NCDOT contract and consistent with the purpose for which the contract was awarded.
Body
Staff Resource(s):
Liz Babson, Transportation
Charles Jones, Transportation
State Contract Exemption
G.S. 143-129(e)(9) allows local government to purchase from state contracts if the contractor is willing to extend the same or more favorable prices, terms, and conditions as those established under the state contract.
Explanation
§ On June 22, 2015, Council awarded the purchase of asphalt through the existing NCDOT contracts. The contracts will expire on August 31, 2018. The NCDOT reserves the right to renew these contracts for an additional one-year term.
§ Both Blythe Construction, Inc. and Ferebee Corporation are willing to provide asphalt to the City at the same or better terms as are provided in its contract with the state of North Carolina.
§ The six month contract approval is needed to allow the state time to complete the contract renewal.
§ Annual expenditures are estimated to be $2,850,000.
Charlotte Business INClusion
This contract is purchased off a State contract and is exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Street Maintenance Powell Fund