Title
Cooperative Purchasing Contracts for Construction and Agricultural Equipment
Action
Action:
A. Approve the purchase of construction and agricultural equipment from cooperative contracts,
B. Approve unit price contracts with the following for the purchase of construction and agricultural equipment as Citywide contracts under the Sourcewell cooperative program for the term of one year:
- Ditch Witch of Charlotte Inc. (Sourcewell contract # 012418-CMW),
- MAP Enterprises Inc. (Sourcewell contract # 012418-TIM),
- Carolina Tractor (Sourcewell contract 032515-CAT),
- Company Wrench Ltd. (Sourcewell contract # 042815-JCB),
- Charlotte Tractor (Sourcewell contracts # 042815-KBA and 062117-KBA),
- Ascendum Machinery Inc. (Sourcewell contract # 052015-CEC),
- Morbark LLC (Sourcewell contract 062117-MBI),
- M-B Companies Inc. (Sourcewell contract # 080114-MBC),
- National Auto Fleet Group (Sourcewell contracts # 081716-NAF and 120716-NAF), and
C. Authorize the City Manager to extend the contracts for additional one-year terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Mike Davis, Engineering and Property Management
Chris Trull, Engineering and Property Management
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
§ The City assesses vehicles and equipment on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ G.S. 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ Cooperative purchasing agreements result from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise that can be utilized on a local, regional, and national level.
§ Vehicles and equipment being purchased include construction equipment, excavators, skid steers, heavy duty cab and chassis, aerial light truck bodies, utility vehicles, and wood chippers.
§ Fiscal Year 2019 expenditures for all contracts combined are estimated to be $3,339,000.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Replacement Funds