Title
Cooperative Purchasing Contracts for Vehicles and Equipment
Action
Action:
A. Approve the purchase of automobiles, refuse equipment, sewer cleaning equipment, heavy equipment, sewer cleaning equipment, cab chassis, and street maintenance equipment from cooperative contracts,
B. Approve unit price contracts as Citywide contracts with the following for the purchase of automobiles, refuse equipment, sewer cleaning equipment, and heavy equipment under the North Carolina Sheriff’s Association (NCSA), for the term of one year:
- Asheville Ford Lincoln, Modern Ford of Boone, Cooper Ford, Piedmont Truck Center, and Modern Chevrolet (NCSA contract # 18-04-0912),
- Amick Equipment Co. Inc., Excel Truck Group, Godwin Manufacturing Co. Inc., LiftOne LLC, Jet-Vac Equipment Co. Inc., Public Works Equipment and Supply Inc., Rodders and Jets Supply Co., Southern Truck Service Inc., Southern Vac, and Young’s Truck Center (NCSA contract # 19-03-0504),
C. Approve unit price contract as Citywide contracts with the following for the purchase of sewer cleaning trucks, cab chassis, and street maintenance equipment for the term of one year:
- Houston Freightliner (HGAC contract # HT06-18),
- Jet-Vac Equipment Co. Inc., Rodders and Jets Supply Co., and Sewer Equipment Co. of America (HGAC contract # SC01-18),
- M-B Companies Inc. (HGAC contract # SM10-16), and
D. Authorize the City Manager to extend the contracts for additional one-year terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Mike Davis, Engineering and Property Management
Chris Trull, Engineering and Property Management
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
§ The City assesses vehicle and equipment on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ G.S. 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ Cooperative purchasing agreements result from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs, all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise that can be utilized on a local, regional, and national level.
§ Vehicles and equipment being purchased include light and medium duty pickup trucks, heavy duty cab and chassis, refuse cab and chassis, refuse bodies, street maintenance equipment, sewer cleaning equipment, and forklifts.
§ Fiscal Year 2019 expenditures for all contracts combined are estimated to be $21,410,400.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Replacement Funds