Title
IT Financial Management Software
Action
Action:
A. Approve a contract with Nicus Software, Inc. to provide and implement an IT Financial Management system for a term of three years,
B. Authorize the City Manager to renew the contract for up to two optional one-year renewals and approve price adjustments and amend the contract consistent with the purpose for which the contract was awarded,
C. Authorize the City Manager to purchase maintenance and support for as long as the City uses the system, and
D. Authorize the City Manager to purchase such additional software licenses, services, and hardware as needed from time to time to optimize the City's use of the system.
Body
Staff Resource(s):
Jeff Stovall, Innovation and Technology
Explanation
* In fiscal year 2015, Innovation and Technology (I&T) adopted a business model utilizing "FullCost" methodology which has provided the foundation for working to meet Citywide technology expectations through greater budget transparency.
* I&T determined that additional progress requires the implementation of a full-service IT Financial Management system. Such a system will provide cost optimization, transparency, and allow for IT demand management, chargebacks/showbacks, spend management indexed to services consumed, and the total cost of providing technology services.
* On February 15, 2018, the City issued a Request for Proposals (RFP); three proposals were received.
* Nicus Software, Inc. best meets the City's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Initial annual expenditures for licensing and implementing the system are estimated to be $250,000. Expenditures in this category are expected to include implementation, training, and support totaling $650,000 over three years. Renewal options include a two percent escalation each year in years four and five.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontractin...
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