Title
Security Gate and Fencing Maintenance
Action
Action:
A. Approve a unit price contract with Hartsell Bros. Fence Company, Inc. for the Security Gate and Fencing Maintenance project for a three-year term, and
B. Authorize the City Manager to approve possible price adjustments and amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
William Haas, Engineering and Property Management
Explanation
§ The City is responsible for operation and maintenance of approximately 130 motorized gates.
§ These gates provide controlled access for various City facilities, including Police and Fire Stations.
§ Routine monthly maintenance is performed on the electrical and mechanical parts of the gates to keep them operating properly.
§ This contract requires personnel to meet a one-hour emergency response time 365 days per year, 24 hours per day.
§ On April 12, 2018, the City issued a Request for Proposals (RFP) for the Automated Security Gate and Fencing Maintenance and On-Call Installation and Repair Services; two bids were received.
§ Hartsell Bros. Fence Company, Inc. best meets the City’s needs in terms of qualifications, experience, cost and responsiveness to RFP requirements.
§ Estimated contract expenditures are $325,000 annually over the three-year term.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General Facilities Community Investment Plan